IT Maintenance Checklist: 7 Essential Monthly Checks for Office Managers

Here's an IT maintenance checklist for your office.

Many growing businesses in Singapore have increasing IT needs. Often an office manager is responsible for IT maintenance for these growing offices. Sometimes it can be a lot to keep up with for someone who isn't an IT professional.

This checklist has seven monthly tasks you can perform to keep your office technology running smoothly.

IT Maintenance Checklist

1. Check devices by eye

This means to walk around the office and check in on all your devices. This can include physical checks- loose cables or wear and tear. It also means making sure they're each working properly.

2. Backup Computers and Servers

Backups are essential for businesses. Make sure at a minimum to run backups monthly.

Backups should include off-site or cloud solutions. Local backups should go to an internal server connected to a UPS (Uninterruptible Power Supply).

3. Check Server Logs

Server logs can contain potential errors or signs of intrusions. Look at these logs regularly to ensure no issues arise. When you find problems, solve them promptly and then cleared.

4. Clear and Resolve Device Alerts

Like server logs, each device may also have alerts that need clearing. These could include hardware issues, driver problems, or security issues. You should check each device for alerts and make sure to fix them as they come up.

5. Check Disk Health and Capacity

You should monitor any device with a hard drive for the drive's health and capacity. Spinning disk drives (HDDs) need to be defragmented regularly to work. You also need to ensure both HDDs and SSDs don't get too full, or they're run slowly.

7. Check for Updates

It's important for security and functionality that you keep Windows and your software up to date. You need to update all of your office devices whenever they are available. You may also sometimes need to update device firmware.

7. Check the Firewall

It is critical for security that your firewall stays active and up to date. You should look over firewall logs for blocked traffic to catch potential problems. You may also need to add exceptions to let certain traffic through.

Final Thoughts

As small businesses in Singapore grow, their IT maintenance tasks do as well.

Make sure you are taking proper care of your infrastructure to keep your business on track. If this is too much work or outside of your comfort zone, consider hiring a Singapore IT maintenance company to handle these tasks for you. 

Having an IT maintenance company will ensure these tasks and more get done. They can also fix issues much quicker and less expensively than if you have to call for one-time service.

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